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I was recently evangelising about using Trello to keep on top of everything to someone, which involved trying to describe how I use it. It was a bit difficult, in the abstract. So I decided to create a template board that mimics the way I use it, in the hope that it might also be useful to others.

Quite genuinely, it has made my life a LOT easier. I no longer forget stuff when packing for trips, I rarely miss exhibitions I want to see, I can see what I need to shop for when I find myself in the supermarket, I can see what I need to save money for (and don’t forget who I owe money to), I can easily see my slate of activities for work, and quickly put a to do list together for the day. When I am at a loose end at home, I can check my list of jobs around the house and clear something off the list. Very satisfying. And a huge weight off of my brainspace.

For example, I’ve had “write a blog post about Trello” on the list for a few days, and now I get to check it off (or rather, archive it, the Trello equivalent).

It is SUPER easy to use, as long as you have an internet connection. It syncs across my browser and phone, so I always have my lists handy. I haven’t tried calendar integration yet, but will explore that soon. Because it genuinely integrates with my life and makes things easier, it has stuck, and I’ve been using it for a few years now. (It’s a real art, creating processes and tools that actually stick).

Work/Life trello template

Work/Life trello template

Here is my template. Hopefully it’s pretty self explanatory. I’ve put some descriptions in for certain cards. But basically when I think of any new job (or thing I want to see or do, or shopping item I’ve run out of) I create a new card or add it to one of the lists. Then, each day first thing I move cards to “today” that I need to get through or that I could reasonably tackle. Some cards might not get moved to today, but are useful references in different circumstances.

I’ve also used Trello on work projects to share tasks with other people, but this is the board I use the most.

I’d love to hear any other tips that people have, or comments on this. Was it useful? Do you do something differently?

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